Data Entry Specialist Resume Examples
Exceed your job competition by looking at Data Entry Specialist resume examples! Our examples are completely customizable and can show you what information to include in your resume.
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TABLE OF CONTENTS
Data Entry Specialist resume
summary examples
The resume summary is one of the first sections a recruiter will look at during their initial seven-second scan of your resume.
You want to quickly capture a recruiter’s attention by showcasing your top skills and qualifications in a concise two-to-three-sentence paragraph.
If you’re an experienced job seeker, you should opt for the professional summary, which focuses on how you meet the employer’s requirements.
Candidates with little to no work experience should choose the objective statement, which allows them to share their career goals and the skills that will help achieve them.
Below, we’ll share examples of professional summaries and resume objectives for the Data Entry Specialist role so you can better understand them.
Good example:
“I am a data entry specialist with over 5 years of experience in data entry and analysis. I have a proven track record of efficiently entering large amounts of data with a high degree of accuracy. I have a strong understanding of various software programs and possess the ability to troubleshoot any issues that may arise.”
Why this example passes:
- Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
- Shows career length, 11 years.
- Mentions employer-desired skills: student motivation and interactive lessons.
Bad example:
“ I am a hardworking individual with experience in data entry. I have a good eye for detail and I am proficient in Microsoft Office. I am looking for a role that will allow me to utilize my skills and knowledge.”
Why this example fails:
- Doesn’t include any numbers that quantify data entry specialist’s performance
- Uses vague descriptions and skills.
- Doesn’t include years of teaching experience.
The fastest way to write your
professional summary
Impress employers by featuring must-have skills for a Data Entry Specialist and achievements that make you an irresistible employee. Find the best content suggestions for your professional summary in our Resume Builder that will wow recruiters.
- 1
Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.
- 2
Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!
- 3
All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!
You’ll find content written by resume experts in our Resume Builder, but you can also take it above and beyond and employ our professional resume-writing services! Get ready for the job search by taking advantage of the resume-writing tools that are best for you.
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Data Entry Specialist resume work
experience examples
The most crucial part of a Data Entry Specialist resume is the work experience section. You’ll need to share a list of your previous roles, unique skills and the specific tasks you accomplished in each one if you want to write a good resume. The following examples will show you what to do and what to avoid when writing your resume’s work experience.
Good example:
Rolling Meadows Middle School I Rolling Meadows, IL I 8/2018-current
- Entered data into multiple databases with a high degree of accuracy and attention to detail
- Updated and maintained records for over 200 clients
- Processed data quickly and efficiently to meet tight deadlines
- Assisted in creating and implementing new data entry procedures to streamline processes.
Why this example passes:
- Numbers and statistics add detail and quantify the results this data entry specialist delivers: 4% improvement and a class size of 20-25.
- Good use of strong words and active language.
- References specialized value cahier provides with “individualized lesson plans.”
Bad example:
Emily Dickinson Elementary I Redmond, WA I 4/2022-present
- Entered customer information into the system
- Updated customer information in the database.
- Entered data into spreadsheets
- Checked data for accuracy and completeness
Why this example fails:
- Lacks numbers or statistics.
- Describes general tasks, not teaching achievements or career highlights.
- Uses active verbs, but doesn’t focus on results.
Data Entry Specialist resume skills examples
Here are 18 sample skills for data entry specialist:
- Database Management
- Data Collection
- Word Processing
- Database Maintenance
- Log Book Maintenance
- KPI Tracking
- Document Scanning
- Data Verification
- Compiling Data
- Data Processing
- Spreadsheet Management
- Error Detection
- Information Verification
- 10-Key
- Spreadsheet Creation
- Data Acquisition
- Sales
- Data transcription
You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.
Examples of additional resume sections
Your Data Entry Specialist resume must include five main sections: contact information, professional summary, work experience, skills and education. However, you can continue customizing your resume with additional sections for any other qualifications you possess.
Here are some examples of optional data entry specialist resume sections that you could add to provide greater detail:
- Languages
- References
- Additional skills
- Certifications
- Software
- Interests
- Accomplishments
- Soft skills
Extra sections help you accurately showcase all the qualifications that make you an excellent Data Entry Specialist. Nevertheless, stuffing your resume with irrelevant details will diminish the impact of your relevant experiences.
Examples of resume formats
The way you order a resume is called a resume format. There are three main resume formats: chronological, functional and combination. Here are examples of each:
The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a data entry specialist.
How to choose a resume format
0-3
Years of experience
Functional formats
- Focus on skills.
- Best for first-time data entry specialist who lack work experience.
- Good for people re-entering workforce.
- May omit dates in the work history section.
Organization:
- Skills listed above work experience.
3-10
Years of experience
Combination formats
- Balance skills and work history.
- Ideal for mid-career data entry specialist.
- Suitable for career changers and people seeking promotion.
Organization:
- Skills next to or above work experience.
10+
Years of experience
Chronological formats
- Put the most focus on work history.
- Best for data entry specialist with a long, steady career.
- Most popular format.
- Preferred by recruiters.
Organization:
- Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a data entry specialist resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!
Don’t forget your data entry specialist cover letter
A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.
We always recommend submitting a cover letter with your resume because it’s a great way to increase your chances of getting hired.
Cover letters are a supplemental document to your resume that allows you to do many things, such as provide more context on your work experience or the achievements listed on your resume. You can share your career story and how you envision progressing. And you can even add more accomplishments you couldn’t fit on your resume!
Writing a full-page cover letter also shows your critical thinking, attention to detail and communication skills. Sure, it’s extra work, but it pays off, primarily if you use our Cover Letter Builder.
Our Builder will create a completely personalized cover letter from the information on your resume or write it from scratch considering your job title and years of experience. You’ll be done in 15 minutes or less!
If you want more examples of what to include in your cover letter, you can browse all cover letter examples available.
Don’t forget to tie it all together in a stylish yet professional design, which you can find in our cover letter templates library.
Finally, check out our blog article on How to Write a Cover Letter for a deep dive into cover letters.
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