CV Formats Guide + Templates for 2025
Here, you’ll learn all you need to know about formatting a CV to win your desired role. We provide examples of CV formats and expert CV-writing guidance!
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What Is a CV Format?
A CV, short for curriculum vitae, is a document that outlines your professional qualifications as they relate to a job. A proper CV format includes your work experience, education, skills, interests, and other sections to list achievements that might convince the hiring manager you’re the perfect fit for the job or academic position.
Why a CV format matters
Your CV’s format determines whether your document will pass an applicant tracking system (ATS). Many companies use ATS to prescreen candidates to see if they’re qualified for a job. So, you must nail your CV format to win the job!
Read on to learn the following:
TABLE OF CONTENTS
If you want your CV format handled for you, check out our CV Builder. It’s an incredible automated tool that can make you an ATS-friendly CV in under 15 minutes!
Standard CV Format:
Sections to Include
A CV “format” refers to how the document is structured and organized. A standard curriculum vitae (CV) format includes the following sections:
- 1
Contact information
- 2
Personal statement
- 3
Work experience
- 4
Education
- 5
Key skills and qualifications
- 6
Industry awards
- 7
Certifications
- 8
Publications
- 9
Professional affiliations
- 10
Conferences attended
- 11
Additional training
Did you find this sample CV helpful? We’ve got more well-written CV examples to help you write a stellar CV!
These sections are necessary for a CV: Contact information, personal statement, work experience, education and skills.
These sections are optional on a CV: Industry awards, Professional certifications, Publications, Professional affiliations, Conferences attended and Additional training.
PRO TIP
Only include additional sections relevant to your role or background. For instance, Publications may make sense if you’re applying for a university or journalism role, but leave it out if it’s unnecessary or you have nothing to list in the section.
Now, we’ll walk you through what to include in the main CV format sections:
Contact information
In your contact information, you need the following details:
- Full name
- Professional title or headline
- Email address
- Phone number
- City/state location
- LinkedIn profile (optional)
CV summary (personal statement)
A CV’s professional summary should include:
- A two-to-four-sentence introduction to your CV.
- Your most impressive professional accomplishments.
- Your most relevant hard and soft skills.
If you’re still gaining experience, you might want to use an objective statement instead. It’s a bit shorter, one-to-two sentences explaining what you hope to achieve in your career.
Try to make a CV summary demonstrating what makes you perfect for the role.
For example:
“Human resources manager with 9+ years of experience problem-solving and attracting top brass. My track record handling all employee relations in an 80+ person firm includes a 27% reduction in recruitment time and increased employee retention by over 23%. Active listening, intuition and culture creation are the keys to my success.”
Work experience
The work experience section should start with your current or most recent role. Then, list your previous role(s) below your current position in reverse-chronological order.
Only list jobs that are relevant to your desired post. The standard is to include your last three to four roles or past 10 years of employment history.
Go longer if it’s for a high-level role or the length of your career warrants it!
Include the following:
- Your job title
- The company’s name
- City/state location
- Years of employment
Below each entry, add up to five bullet points explaining your responsibilities and achievements.
- Include numbers whenever possible. They speak louder than words!
- Add more bullet points for recent jobs and fewer for older jobs.
- Start each bullet point with an action verb.
Here’s an example:
Administrative Assistant I Elusive Technologies I Ann Arbor, MI I 8/2018-current
- Led daily administrative tasks, such as filing, data entry and calendar management.
- Reduced supply costs 11% by establishing and maintaining inventory systems.
- Answered and directed incoming phone calls and responded to 12+ emails per day.
- Assisted executive staff, including travel arrangements and scheduling.
Education
Education is pretty straightforward. You should list any institutions you’ve attended, starting with your most recent experience and going backward. If you have college experience, you don’t need to list high school or anything before it. Doing so may hurt your job chances!
Format your CV education section the following way:
- Degree
- Institution name
- City/state location
Listing the year you graduated hints at your age, which can lead to hiring bias issues. You should only include the date you graduated if it has been less than two years since, in this case, it explains why you lack work experience.
If you have yet to finish your degree, clarify that by listing an expected graduation date.
Here’s an example:
Ph.D. in Microbiology, expected graduation June 2025
Willard University, Cambridge, MA
BS in Biology
Worcester College, Worcester, MA
Skills
Add relevant skills to your CV format in three easy steps:
- Carefully read the job ad looking for skill keywords.
- Identify which of these skills you possess and feel strongest about.
- Include these necessary skills on your CV in a dedicated skills section, your professional summary and your work experience section!
Additional sections
CVs and resumes are very similar; one of the main differences is that CVs often include more information than resumes do.
For information relevant to your career that doesn’t fit into any of the above sections, list them as extra sections in your CV format. Such sections include:
- Awards
- Certifications
- Publications
- Core competencies
- Professional groups/affiliations
- Conferences attended
- Hobbies and interests
- Volunteer work
- Additional training
- Photo (not recommended in the US)
How to Format a CV
Here’s a checklist for how you should format your CV:
- Set one-inch margins on all sides of your CV.
- Use 1.0 or 1.15 line and paragraph spacing.
- Pick a good font for a CV that is easy to read and a size of 11-12.
- Add your contact details in the header.
- Divide your CV into clearly labeled sections, using a larger font size or bold.
- Add one paragraph space before and after each heading.
Follow the steps above; your CV will be much easier to read and more likely to pass the applicant tracking systems (ATS) scan.
Moreover, 98% of Fortune 500 companies use ATS to prescreen resumes. As AI advances modern recruitment methods, many other industries are also getting on board with this automation.
That means a human may only see your CV if it passes the ATS!
CV Templates: Autoformat Your CV
CV templates are preformatted documents that simplify the job application process by handling design and layout for you — just add your details!
Our professionally designed templates come in various styles to match your preferences. Choose one that reflects your personality and makes a lasting impression.
Easily customize any of our 25+ CV templates using our Builder.
Check out some of our top CV template styles:
The Best CV Format for You:
Skills-Based vs. Chronological
There are two main CV formats: chronological and skills-based (functional).
The most common CV format is the chronological CV. That’s where work experience lives higher up on your CV so that it gets the most focus and attention. It’s better for seasoned job seekers who have 10+ years of experience.
A functional format is better for those with little experience. This format emphasizes skills while downplaying a lack of extensive work experience.
Here’s a chart that breaks it down:
Now, when it comes to the file format of a CV — to send it to employers — your best bet is a PDF or Word document.
Those are the most popular file formats for CVs! Be sure to read the job post or ad and submit your CV in the file format requested by the employer.
Key Takeaways
For an easy recap, here’s how to get the perfect CV format:
- Make your CV easy to read using a professional font, proper margins and clear headings.
- Consider using a CV template if you want a preformatted document.
- Match the style of your CV to the culture of the organization you’re applying to.
- Find 25+ preformatted CV templates in our CV Builder!
CV Format FAQ
What is the best CV format?
The best CV format puts your top skills and qualifications towards the top of your document so they’re sure to get noticed!
Avoid hiding your most significant achievements on the second or third page of your CV. The hiring manager may never see them.
How do I make a CV format in your CV Builder?
Our CV builder offers customization tools to format your CV with ease. Click “Create My CV” to begin. Follow prompts to add work history, skills and sections. Reorder or rename sections by hovering over titles. Adjust margins, fonts and colors in the settings. Save as PDF or Word.
Is a CV right for me?
Internationally, CVs are ideal to apply for most jobs. However, in the U.S., they’re reserved for these professionals:
- Professors and other academics
- Scientists and researchers
- Medical professionals
- Executives
- Specific jobs in entertainment, travel, library sciences, engineering, military, architecture, publishing and government work.
How long should my CV be?
A standard CV can be anywhere from 2-to-10 pages depending on your industry, supplementary information, and what the employer or job posting has requested.
The most important thing for your CV is to showcase your complete career profile and background through relevant experiences in and out of the workplace.
Should graphics be used in a CV?
It depends. Graphics and photos may be required on your CV, especially if you are in sales, the arts, an actor or a model.
In some European countries, the UK and the U.S., a ‘no-frills’ CV is preferred, so you shouldn’t include photos unless specifically requested.
What countries widely use CVs?
CVs are applicable for a variety of jobs in most countries. The top countries where CVs are the main form of job application are the UK, New Zealand, Germany, France, India, Italy, the United Arab Emirates, Portugal, Chile and the Netherlands.
How We Reviewed This Article
Over the past 15 years, we’ve helped more than 10 million job seekers build stronger cover letters, discover their career paths, interview confidently, and boost their chances of finding the right job faster. Review our Editorial Policy to learn more about our process.
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