Office Secretary Resume Examples
Need help writing your resume? We’re here to help with our collection of Office Secretary resume examples you can easily edit for your job search.
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Office Secretary resume summary examples
To make your resume pass the seven seconds recruiters spend eyeing a resume, write an impactful resume opener.
The resume summary consists of a two to three-sentence paragraph introducing yourself to potential employers by featuring your top skills and professional abilities.
Think of it like a business pitch. Your knowledge and experiences are the product you have to sell to the investor, in this case, the employer.
If you have plenty of work experience in your desired field, choose the professional summary approach.
If this is your first time applying for a Office Secretary position, use the objective statement, which allows you to share your skills as they relate to your career goals.
You can compare these two approaches in the examples below to determine which is better for your situation.
Good example:
“ A highly organized and efficient Office Secretary with over 5 years of experience in administrative support. Possesses excellent organizational, communication, and customer service skills, as well as a keen eye for detail. Skilled in data entry, document management, and calendar scheduling, and adept at managing multiple tasks and projects simultaneously.”
Why this example passes:
- Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
- Shows career length, 11 years.
- Mentions employer-desired skills: student motivation and interactive lessons.
Bad example:
“ Highly motivated individual seeking an Office Secretary position. Possess excellent organizational and communication skills. Ready to utilize my experience to help the company succeed.”
Why this example fails:
- Doesn’t include any numbers that quantify office secretary’s performance
- Uses vague descriptions and skills.
- Doesn’t include years of teaching experience.
The fastest way to write your professional summary
If you want an edge writing to help write your professional summary, check out our Resume Builder. It features pre-written content for Office Secretary roles that you can select from, personalize and use!
- 1
Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.
- 2
Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!
- 3
All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!
Our Resume Builder is an ideal solution to all your resume-writing needs, but did you know that LiveCareer also offers professional resume-writing services? Take advantage of all the tools we have at your disposal and land your dream Office Secretary job!
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Office Secretary resume work experience examples
One of the most important sections in any resume is the work experience. Writing a work experience section that demonstrates you have what it takes to thrive in the job is crucial to writing a good resume. Recruiters want to see your unique achievements, so leave the generic job duties out. Use the following examples to understand better how to write this section.
Good example:
Johnson Consulting I Rolling Meadows, IL I 8/2018-current
- Assisted with administrative tasks such as filing, data entry, and scheduling appointments
- Managed office supplies inventory and placed orders when necessary
- Answered and directed incoming calls, emails, and other inquiries
- Greeted and welcomed visitors to the office in a professional manner.
Why this example passes:
- Numbers and statistics add detail and quantify the results this office secretary delivers: 4% improvement and a class size of 20-25.
- Good use of strong words and active language.
- References specialized value cahier provides with “individualized lesson plans.”
Bad example:
Malone Group I Redmond, WA I 4/2022-present
- Answered phones and greeted visitors
- Filed paperwork
- Scheduled appointments
- Organized office supplies
Why this example fails:
- Lacks numbers or statistics.
- Describes general tasks, not teaching achievements or career highlights.
- Uses active verbs, but doesn’t focus on results.
Office Secretary resume skills examples
Here are 15 sample skills for office secretary:
- Schedule Management
- Database Administration
- Business Correspondence Writing
- Staff Support
- Document Scanning
- File Management
- Spreadsheet development
- Database entry
- Scheduling and calendar management
- Production leadership
- Billing and invoicing
- Reception oversight
- Billing and Invoicing
- Expense documentation
- 10-key entry
You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.
Examples of additional resume sections
Every Office Secretary resume should have at least five sections: contact information, professional summary, work experience, skills and education. It can also be helpful to add extra sections if they show you’re a fit for the job.
Here are some examples of optional office secretary resume sections that you could add to provide greater detail:
- References
- Languages
- Additional skills
- Certifications
- Soft skills
- Professional skills
- Software
- Additional information
Only include additional sections that feature valuable information for your desired Office Secretary job. If the information you want to add is irrelevant to the job, save that space for more relevant information.
Examples of resume formats
A resume format refers to how a resume’s parts are organized. There are three resume formats: chronological, functional or combination.
The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a office secretary.
How to choose a resume format
0-3
Years of experience
Functional formats
- Focus on skills.
- Best for first-time office secretary who lack work experience.
- Good for people re-entering workforce.
- May omit dates in the work history section.
Organization:
- Skills listed above work experience.
3-10
Years of experience
Combination formats
- Balance skills and work history.
- Ideal for mid-career office secretary.
- Suitable for career changers and people seeking promotion.
Organization:
- Skills next to or above work experience.
10+
Years of experience
Chronological formats
- Put the most focus on work history.
- Best for office secretary with a long, steady career.
- Most popular format.
- Preferred by recruiters.
Organization:
- Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a office secretary resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!
Don’t forget your office secretary cover letter
A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.
You can use a cover letter to share even more professional accomplishments as a Office Secretary and stand out as the ideal candidate for the restaurant team member position.
A cover letter is a companion to your resume where you can provide more context to those resume achievements.
Additionally, a great way to connect with employers is by using the cover letter to tell your unique story about where you are in your career and where you envision going.
If it seems like a lot of writing, worry not because our Cover Letter Builder will help you create a personalized cover letter in minutes!
Get inspired with expertly written content with our cover letter examples, and find the ideal design in our cover letter templates library.
To get all the details on writing an impressive cover letter, check out our cover letter writing guide for 2023.
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