Administrative Specialist Resume Examples
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Administrative Specialist resume summary examples
Did you know a recruiter spends an average of seven seconds scanning your resume?
You’ll have to grab their attention quickly when your resume lands in their hands, and the best way to do that is with a resume summary.
This resume introduction consists of two to three sentences summarizing the skills, qualifications and experiences that best show you’re perfect for the job.
Experienced applicants should opt for the professional summary. However, if you’re an inexperienced candidate applying for an entry-level position, you will benefit more from an objective statement.
You can list your most job-relevant skills with a resume objective and explain how they’ll help you achieve your professional goals.
Check out the following examples to determine which approach is right for you.
Good example:
“ I am an experienced Administrative Specialist with 5+ years of experience in providing administrative support to senior executives. I have a proven track record of increasing efficiency by streamlining processes and reducing costs. My expertise in organizing, scheduling, and problem-solving have enabled me to successfully manage a wide range of administrative tasks.”
Why this example passes:
- Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
- Shows career length, 11 years.
- Mentions employer-desired skills: student motivation and interactive lessons.
Bad example:
“ I am an experienced Administrative Specialist with a background in office management. I have excellent communication and organizational skills. I am looking for a position that will allow me to utilize my skills and knowledge.”
Why this example fails:
- Doesn’t include any numbers that quantify administrative specialist’s performance
- Uses vague descriptions and skills.
- Doesn’t include years of teaching experience.
The fastest way to write your professional summary
The last thing you want is to miss out on a job because you didn’t apply in time. That’s why you should check out our Resume Builder.
It’s automated and offers pre-written content to help you write an excellent professional summary. You can complete your entire resume in 15 minutes!
- 1
Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.
- 2
Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!
- 3
All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!
Our Resume Builder will help you write a custom Administrative Specialist resume in 15 minutes! However, if you want to give your resume more dedicated attention, you can also employ our professional writing services to kickstart your search for an Administrative Specialist role confidently.
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Administrative Specialist resume work experience examples
One of the most important sections in any resume is the work experience. Writing a work experience section that demonstrates you have what it takes to thrive in the job is crucial to writing a good resume. Recruiters want to see your unique achievements, so leave the generic job duties out. Use the following examples to understand better how to write this section.
Good example:
Johnson Consulting I Rolling Meadows, IL I 8/2018-current
- Managed office operations, including scheduling, filing, and data entry
- Developed and maintained relationships with vendors and clients
- Coordinated meetings and travel arrangements for staff and executives
- Ensured accuracy of financial records and invoices for accounts payable and receivable.
Why this example passes:
- Numbers and statistics add detail and quantify the results this administrative specialist delivers: 4% improvement and a class size of 20-25.
- Good use of strong words and active language.
- References specialized value cahier provides with “individualized lesson plans.”
Bad example:
Malone Group I Redmond, WA I 4/2022-present
- Answered phone calls
- Processed paperwork
- Organized files
- Filed documents
Why this example fails:
- Lacks numbers or statistics.
- Describes general tasks, not teaching achievements or career highlights.
- Uses active verbs, but doesn’t focus on results.
Administrative Specialist resume skills examples
Here are 18 sample skills for administrative specialist:
- Scheduling
- Travel Coordination
- Document Management
- Business Correspondence
- Event Coordination
- Project Planning
- Customer Relations
- Account Reconciliation
- Order Processing
- Patient Flow Management
- Confidential Document Control
- Desktop Publishing
- Metrics Tracking
- Billing oversight
- Meeting planning
- Recruiting
- Activity reporting
- Negotiation
You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.
Examples of additional resume sections
Your resume must include the five main sections: contact information, professional summary, work experience, skills and education. However, you can also add different sections to show off more achievements.
Here are some examples of optional administrative specialist resume sections that you could add to provide greater detail:
- References
- Additional skills
- Languages
- Certifications
- Accomplishments
- Photo
- Professional skills
- Soft skills
Extra sections help you accurately showcase all the qualifications that make you an excellent Administrative Specialist. Nevertheless, stuffing your resume with irrelevant details will diminish the impact of your relevant experiences.
Examples of resume formats
Every resume has a specific layout to organize all sections, also called a resume format. You’ll see examples of the three resume formats: chronological, functional and combination.
The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a administrative specialist.
How to choose a resume format
0-3
Years of experience
Functional formats
- Focus on skills.
- Best for first-time administrative specialist who lack work experience.
- Good for people re-entering workforce.
- May omit dates in the work history section.
Organization:
- Skills listed above work experience.
3-10
Years of experience
Combination formats
- Balance skills and work history.
- Ideal for mid-career administrative specialist.
- Suitable for career changers and people seeking promotion.
Organization:
- Skills next to or above work experience.
10+
Years of experience
Chronological formats
- Put the most focus on work history.
- Best for administrative specialist with a long, steady career.
- Most popular format.
- Preferred by recruiters.
Organization:
- Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a administrative specialist resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!
Don’t forget your administrative specialist cover letter
A cover letter works hand-in-hand with your resume to make a stronger case for why you deserve the job.
Good communication skills are necessary for anyone applying to an Administrative Specialist role. That’s why you’ve got to ensure your cover letter is strong!
Your cover letter should explain how you heard about the role and why it appeals to you. It should do more than repeat the details of your resume; it should bring them to life with a story.
If you want help in that challenge, check out our Cover Letter Builder! It’s a fully automated tool that will walk you through the writing process step-by-step and even suggest text you can use!
Otherwise, use our cover letter examples if you’re still brainstorming what to write. They can inspire you!
For design help, check out our cover letter templates library. We’ve got 15+ preformatted cover letter designs you can use for your document!
To create a great document from scratch, we also feature a complete guide on How to Write a Cover Letter.
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