Thank You Email After Interview: Samples Templates
A thank you email after interviewing can sway a hiring manager’s decision and help you win the job! Learn how to write a thank you letter after an interview and use our templates to perfect it.
Benefits of sending a thank you email after an interview
Making it to the interview stage means you’re nearing the finish line to potentially clinching a desired role. That’s why every little detail matters — sending a well-written thank you letter is vital to helping your chances!
Sending a thank you letter after your interview will:
- Show that you’re serious about the role.
- Convey your attention to detail and follow through.
- Give you an advantage over candidates who skip following up.
- Build further rapport with the hiring manager(s).
- Give you a window to recap what you discussed in the interview.
- Keep your conversation with the company alive.
Next, we’ll provide after-interview thank you email templates you can copy/paste and personalize into your winning letter.
4 sample thank you email templates
Short thank you email after interview template
This brief thank you email template covers all the bases. It’s fittingly casual if you had a quick phone discussion or an informal first-round interview success.
Hi [Interviewer Name],
Thank you so much for taking the time to chat with me. It was helpful to learn more about the [position name] role, and now I’m even more excited about the opportunity to join [company name] and contribute to your team’s mission. I look forward to hearing about the next steps. Until then, please contact me if you have any further questions.
Kind regards,
[Your Name]
Formal thank you email after an interview template
Dear [Interviewer’s Name],
I want to share my sincere appreciation for the chance to interview for the [Job Title] position. Thank you for taking the time to discuss how my background and experiences could benefit [Company Name]. Our conversation today further solidified my interest in joining your team.
Hearing about [mention specific aspect of the company or role] was particularly inspiring, and I am eager to contribute to [Company Name]’s success in that area. My [mention a specific skill or quality] aligns well with the requirements of the [role or task]. My [mention skill or talent] would positively impact [mention a relevant project or goal discussed].
Please contact me if you require additional information or want to talk more. I am excited about the possibility of working together and contributing to the continued success of [Company Name].
Warm regards,
[Your Name]
Thank you email template that recaps the interview
Getting specific about the things you discussed in an interview shows that you pay attention and is a gentle reminder of why you deserve the job. This sample after-interview thank you email helps you revisit details about your meeting in a flattering light.
Hi [Interviewer Name],
Thank you for taking the time to discuss the [position name] role with me. It was great to learn more about [Company Name]’s goals [insert talking point] and the duties and responsibilities required of the role.
Hearing about your needs further convinced me of my fit for this position because [insert reason(s) why you would excel in the role]. Moreover, [Company Name] seems like a wonderful place to work. In particular, I am drawn to [insert top reason(s) the work appeals to you]. I admire your mission to [specify company goal] and hope to contribute to reaching this end.
Please let me know if there’s anything else you need from me to move the process forward. Otherwise, I hope to hear from you and that you have a great [rest of your week or weekend].
Thanks again,
[Your name]
Second-round interview template
Many companies may have a multi-stage interview callback process, meaning that you may have several interviews and should send thank you emails each time. Here is a second-round interview template perfect for after you’ve met some of the teammates and managers with whom you’ll be working.
Hi [Interview Name],
I hope this email finds you well. I sincerely thank you for the opportunity to participate in the second-round discussion for the [Job Title] position at [Company Name]. Thank you! I thoroughly enjoyed [meeting the team or further understanding the role], and I am even more excited about the prospect of joining forces.
Our conversation further solidified my belief that my skill set perfectly fits [Company Name]. I am eager to bring my experience and abilities to enhance the team’s success. I am enthusiastic about [specific aspect of the role or company] and am confident I can make a meaningful impact in this capacity.
Thank you for your time and consideration throughout this process. I look forward to the next steps and possibly working together at [Company Name]. Please reach out if you need any further information from me.
Thank you once again for this opportunity to meet everyone!
Warm regards,
[Your Full Name]
How to write a thank you email after interview: tips
1. Use a clear email subject line.
Sending an email that says “no subject” will reflect poorly upon you. So, ensure you add value with a thank you email after interview subject line that clearly states its purpose.
Appropriate subject lines for a thank you email include:
- Thanks for our meeting
- A quick thank you
- Meeting follow up
- Grateful for the chance to speak with you
- Inspired by our meeting
- Our [job title] position discussion
2. Say “thank you” at the beginning of your message.
Starting your letter with gratitude and a direct “thank you” message gives it a positive tone. So, within the first or second sentence, express thanks for the reader’s time or, more specifically, a part of your conversation that felt enlightening.
Avoid using the word “interview” in your message. Instead, thank the reader for “meeting,” “connecting,” or “speaking” with you, as these all have a more positive and pleasant tone.
3. Keep it brief.
Since the point of your email is to thank your reader for their time, the last thing you should do is take up more of it. Keep your letter between two to three paragraphs maximum and under 300 words.
A longer email may backfire by seeming desperate or too full of flattery!
4. Personalize your letter.
Tailor your message to the person you talked with and what they seemed the most passionate about discussing. The more you can highlight the parts of your conversation that went well, the better they’ll remember your talk.
You could also mention something about the interviewer mentioned that impressed you. For instance, you could say, “Hearing that you’ve been with the company for 12 years is an inspiring sign this is a great place to learn, grow and make an impact.”
5. Keep your letter real.
While you want to keep your letter friendly and cheerful, it must be professional, authentic and believable. So avoid being too lavish in your praise of the company or the interviewer. Be polite without being excessive.
You’re more likely to impress the employer by showing that you paid close attention to the details of what you talked about rather than using over-flowery language about the company.
6. Reaffirm your interest and offer to answer questions.
Close your letter by expressing your enthusiasm for the job opportunity. Try to convey that learning more about the role made you even more excited because it feels like such a good fit.
Also, you want to keep the dialogue between you and the company open by offering to “discuss matters further” or that you’d “be happy to answer any questions.” This may encourage the interviewer to reach out to you if they’re on the fence about making a hiring decision.
When to send a thank you email after interview
You should follow up an interview by sending your thank you message within 48 hours of your interview. If you wait any longer, it may be too late. The hiring manager may have the decision made already.
Some people send their thank you emails the same day as the interview. However, the employer may have more interviews, meetings or business to attend after yours, and your email could get missed.
Protip: The best time to email is the morning after your interview, within 24 hours. That way, your email will be at the top of the manager’s inbox when they start work. Plus, emailing at a bright and early hour suggests you’re an ambitious go-getter!
Thank you emails after interview example
Here are a few thank you emails after interview examples for various jobs.
- Administrative assistant:
Subject: Appreciation for Meeting Re: Administrative Assistant Position
Hi Troy,
I’m sincerely grateful for the opportunity to interview for the Administrative Assistant position at Brentwood Orthopedics. Thank you! It was a delight meeting you, and your office has a patient-care-focused mission that I would like to champion.
I was particularly impressed by your commitment to staying on top of recent technological innovations. It is clear Brentwood cares about giving people the best relief available. Inspired by this, I am eager to contribute my friendliness, organizational skills and attention to detail to support clients and the efficient functioning of your office.
Thank you for considering my candidacy. I’m more excited than ever about this opportunity after our discussion. Please feel free to reach out if you have any questions or require additional information.
Sincerely,
Kris Curvala
- Software developer:
Subject: Following Up — Software Developer Position
Hello Paulina,
Thank you for the opportunity to meet and discuss the Software Developer position at Digi Staxx. Our conversation today maximized my enthusiasm for the innovative projects and collaborative environment happening. I’m keen to collaborate and grow working on large-scale projects with your team.
I am particularly excited about the challenges in debugging and project enhancement you mentioned. My technical expertise and problem-solving skills make me a strong fit for these challenges.
Thank you for considering my application. I want to contribute to the success of Digi Staxx. Please let me know if you have any questions or require additional information.
Best regards,
Tabitha Torrance
- Graphic designer:
Subject: Meeting Follow-Up Re: Graphic Designer Position
Dear Kim,
I appreciate the opportunity to discuss the graphic designer position at Cerulean Agency. Our conversion clarified that you’re at the forefront of technological innovation, and I want to be a part of it.
I am particularly intrigued about the prospect of the booklet project you mentioned. My skills in UI and UX-friendly designs would be a tremendous asset to the outcome. Overall, it sounded like a dynamic project I’m motivated to work on.
So, thank you for considering me for this exciting opportunity. I look forward to collaborating with you at Cerulean Agency. Please contact me if you have any further questions or need additional information.
Regards,
Alex Nalvo
- Project manager:
Subject: Thank You for Meeting — Project Manager Position
Hi Brenda,
It was a pleasure meeting to discuss the project manager position at Perfect Partner AI; thank you. Our conversation sparked my enthusiasm for leading strategic initiatives and driving successful project outcomes. Your needs are well-aligned with my strengths in project management and Jira configuration.
I am particularly impressed by the comprehensive depth of this project, and I am excited about the prospect of leveraging my leadership skills and experience to contribute to your organization’s growth and success. Our conversation clarified that you’re at the forefront of technological innovation, and I want to be a part of it.
Thank you for considering my candidacy. Please keep me in mind and reach out if you have any further questions or require additional information.
Best regards,
Janelle Mead
Key takeaways
To recap some of the main points on thank you emails after an interview:
- Sending a thank you email after an interview is crucial as it demonstrates your professionalism, attention to detail, and passion for the opportunity.
- A well-written thank you note can set you apart from other candidates and increase your chances of securing the job.
- Reviewing a sample thank you email after interview can help you nail your letter’s message.
- Personalize your thank you email to each interviewer, mentioning specific aspects of the conversation that resonated with you and emphasizing your enthusiasm for the role and the company.
- Keep your thank you email concise, polite and professional, focusing on expressing gratitude, reiterating your interest, and offering further information if needed.
- Timing is essential — aim to send your thank you email within 24 to 48 hours after the interview to ensure it’s timely and leaves a positive impression on the hiring manager.
Once you get your thank you email sent off, you may want to apply to more jobs just in case you don’t land this one!
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FAQ
Is email the best way to send a thank you letter after an interview?
Email is the best way to send a timely interview thank you note because it ensures quick delivery, making it more likely to influence hiring decisions in time. That’s why sending an interview thank you letter via email is the standard and accepted practice.
In rare cases, delivering a handwritten or printed thank you letter after an interview might be a good idea. These situations include:
- When applying for high-level corporate positions.
- When applying for jobs in industries where stylized details matter, e.g., wedding planning, graphic design or typography.
If you are going to submit a personalized thank you letter, either deliver it in person or mail it first thing after your interview. Otherwise, it may not arrive in time!
How should you send a thank you email to multiple interviewers?
If you interviewed with several people, send separate thank-you emails to each person. You can include each interviewer’s name at the top of your letter to make a more personal connection.
If your interview happened in segments –– each with a different person –– customize each separate message based on the topics you covered with that specific person.
Panel interviews are different. If you were interviewed by multiple people simultaneously, in person, on a video call or via Zoom, you may send one thank you email to multiple people.
If you don’t have every interviewer’s email address, you should email the person whose address you have. Then, as a PS, you could request that they forward your thank-you email to other interviewers by name or ask for their email addresses.
How long should I wait to send a thank you email after an interview?
Aim to send your email within 24 to 48 hours after the interview to ensure it’s timely and leaves a positive impression on the hiring manager. Sending your thank you email in this window demonstrates your professionalism, enthusiasm, and attention to detail.
Avoid emailing immediately after the interview, as it may seem overly eager or rushed. Instead, take some time to reflect on the conversation, gather your thoughts, and compose a thoughtful message that highlights your appreciation for the opportunity and reiterates your interest in the position.
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