How to Write a Resignation Letter [+ 75 Examples]

Here, we’ll explain how to nail each part of your resignation letter.

1. Date

Include the date at the top of your resignation letter so that it’s clear when you’re giving notice. The professional standard for resignation letters is offering two-weeks notice before your last day.

2. Greeting

Address your resignation letter to your direct supervisor or a human resources manager.

If you are familiar with the person receiving the letter, you can use their first name. Or address them how you usually do. If you haven’t spoken before, use the general salutation for business letters, meaning the person’s first and last name (“Dear Gina Snipes”).

You may also write a letter to your team, department or organization. However, before you announce your departure to a group, ensure you’ve notified your supervisor separately first!

3. Resignation statement

The first paragraph of your letter of resignation should clearly state your intention to resign, your job title and the company by name.

Though not necessary, some people share the reasons for their departure when they’re positive like they want to return to school or have received an exciting offer to further their career.

Resignation statement example:

“It is with a heavy heart that I tender my resignation as a paralegal here at Johnson & Wolfram. After much thought, I have decided that I would like to pursue a career in SEO, which aligns with my passion for technology and information architecture.”

4. Last day of work

Letting an employer know how long they can expect your service greatly helps them plan how the business will operate without you.

Again, two weeks notice is standard. If you give less than two weeks’ notice, put the date in bold so that it jumps out and the employer knows they should get planning.

5. Thanks and gratitude

Show thanks for the opportunity, things you’ve learned or the chance to have worked with your boss and coworkers.

Resignation letter gratitude example:

“I’m thankful for the opportunity I’ve had these past two years working closely with you and our incredible team. It’s taken my customer service skills to the next level and helped me grow professionally.”

6. An offer to help the transition

Here, you can offer your employer any help that could make the transition of your departure run smoothly.

A simple offer of assistance shows that you care about the business, your teammates and your work. And that you hope business will flourish after you’re gone.

It will also imply that you plan on being responsible and working hard until the very last day of your work.

Offer to help example:

“Please let me know how I can be helpful in any training or transitioning my exit requires.”

7. Signature

To end your letter, use a professional salutation like “Kind regards,” “Respectfully,” “Sincerely,” or “Thankfully,” and then include your full name and job title.

Suppose you want to keep in touch with your manager after you leave. In that case, providing your phone number or suggesting connecting on LinkedIn, Instagram or Facebook is also acceptable.

Resignation letter signature example: